45th Annual Art in the Park
Monday, August 2 - Civic holiday

The Oakville Art Society, founded in 1965, is an independent self supporting organization of artists, sculptors and potters.  ART IN THE PARK is one of several shows the Society organizes that provides opportunities for artists to display their work.

SHOW HOURS
Set up of displays 7:00 am to 9:00 am
Removal of displays 5:00 pm
Open to Public  10:00 am to 5:00pm

2010 Application Form

Application deadline is April 30, 2010 
Applicants will be notified of acceptance by June 1, 2010

SELECTION REQUIREMENTS

Art in the Park is juried by a screening committee who will determine eligibility based solely upon the photos you submit. Originality of concept, execution, quality of workmanship and design excellence are the primary criteria used during the evaluation process. Only artists and craftsmen displaying their own original work will be eligible to participate. Any exhibitor who does not display work similar to that which was juried will forfeit participation at future shows and will be required to remove work that is not representational of materials submitted for jurying. No commercial, imported, manufactured or mass-produced items purchased for resale are allowed.

APPLICATION REQUIREMENTS

New applicants must submit the following

A fully completed application form
4” x 5” photo prints or digital jpeg images of your work.
A self addressed, stamped envelope for return of cd or prints.
A brief description of your technique.
A brief biography
A cheque, money order or online payment for the full amount of the fee for booth space(s)

Digital Jpeg: They must be good quality (180 dpi), submitted on one standard size compact disc,
labeled with your name and sent in a protective mailer. Make sure each jpeg is labeled with name, title and medium; either in the file name or embedded in the jpeg itself. CD’s will be kept on file if accepted and returned only if you includea self-enclosed envelope with sufficient postage.

Cheques must be made payable to:
Oakville Art Society

ADVERTISING

We hand out more than 3000 exhibitor booklets at the gate. We will run 1/4 page B&W ads in this year's booklet to advertise exhibitors. Ads are $25.00

SIZE & COST OF BOOTH AREA

Cost of each 12’ x 12’ booth space is $100

Exhibitors must provide their own booths and displays. Displays must be professional and neat in appearance. Each space is 12’x12’ and you may buy more than one space. All work must be in place by 9am each day. Displays remain set-up until 5pm. Exhibitors are responsible for the safety and liability of their own display and product. Live demonstrations are encouraged, but NO electricity is available. Each exhibitor must clearly display a sign bearing their name.

To ensure a balanced show the Art in the Park committee will allocate space based upon receipt of applications.  No reserved spaces are available.  As a courtesy, previous exhibitors are given the opportunity to request their previous year’s booth location but must understand that it cannot be guaranteed.

SET UP

Exhibitors will be allowed access to the display area only on the morning of the show. No set up is allowed in Waterfront Park prior to Monday morning. Spaces will be clearly marked and numbered. Weather permitting, vehicles are allowed on the grassy areas of the park to load and unload, all cars must be off the grassy area by 9:00 am and are not allowed back to load until 5:00 pm. Exhibitors are responsible for their own tables, chairs and display equipment.  It is recommended that exhibitors provide an umbrella or canopy as shaded areas are extremely limited in the park.

LOCATION

Bronte Waterfront Heritage Park is at the corner of Bronte Road (Hwy 25) and Ontario Street. Access to the park is from Ontario Street. Bronte Road (Hwy 25) runs north and south from the Lakeshore. It may be accessed from Hwy 401, Hwy 5 (Dundas Street) the QEW or Lakeshore Road (Hwy. 2)

NOTIFICATION OF ACCEPTANCE

All applicants will receive notification of their status of acceptance by mail or by email.  If an exhibitor’s application is not accepted, they will receive a full refund.

IN CASE OF BAD WEATHER

The show goes on rain or shine.  Exhibitors are advised to bring protective coverings to place over and under displays in the event of rain. Should heavy rain or wind conditions occur, exhibitors remain on site at their own risk.

PARKING FACILITIES

A non-secured parking area is available for exhibitors.  Construction in the area may alter these plans. There are 20 to 25 premium parking spots @ $25.00 each -These are sold on a first come basis.

SALES PROCEDURES

All exhibitors are responsible for their own sales.  Exhibitors are reminded that a permit is required under the retail sales act if sales are conducted during the show.  No telephones are available so exhibitors accepting credit cards must make their own arrangements for authorization.

ACCOMMODATION

For information on hotels and restaurants contact the Oakville Tourist Information Centre (905) 845-6613.

CANCELLATIONS

If an exhibitor needs to cancel their attendance at the show and notifies the OAS in writing prior to July 1st 2009, they will receive a refund minus a $25 administration fee.

REFUNDS

If an exhibitor needs to cancel their attendance at the show after July 26, and if we cannot fill the spot no refund will be issued.

RULES

All exhibitors by submitting an application agree to abide by the rules of Art in the Park.  Exhibitors also agree to comply with any reasonable request by OAS officials with regards to displays and conduct.

FOR FURTHER INFORMATION
The Oakville Art Society - Art in the Park
560 Bronte Road
Oakville, Ontario L6L 6S1
Tel: (905) 827-5711 email: info@oakvilleartsociety.com

 

to pay by paypal follow link - dropdown menu to exhibitors Art in the Park - click on shopping cart

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